#Define redacted memos full
The Secretary of the (Agency) determines that it is not in the public interest in the particular acquisition concerned to provide for full and open competition. Disclosure of the Government’s needs would compromise national security. The agency’s need is for a brand-name commercial item for authorized resale. A statute expressly authorizes or requires that the acquisition be made through another agency or from a specified source. and a foreign government or international organization specifies or limits the sources to be solicited. A treaty or international agreement between the U.S. Acquisition will be reimbursed by a foreign government that requires that the supplies/services be obtained from a particular firm as specified in the official written direction, e.g., Letter of Offer and Acceptance. Government deems it important to establish or maintain essential engineering, developmental, or research capabilities by an educational or other nonprofit institution or a federally funded research and development center. Government deems it important to retain the services of an expert or neutral person for any current or anticipated litigation or dispute. Government finds it necessary to establish or maintain facilities, producers, manufacturers, or other suppliers in case of a national emergency. Unusual and compelling urgency (e.g., fire, flood, explosion, disaster), and § Delay in the award of a contract would result in serious injury (financial or other) to the Government unless the competition is limited. Unique supplies or services are available from only one or a limited number of sources. Award to any other source would result in substantial duplication of cost to the Government that is not expected to be recovered through competition or unacceptable delays in fulfilling the requirement. The acquisition will be conducted under a follow-on contract for the continued development/production of a major system or highly specialized equipment (or major components thereof). 
The following statutory situations permit contracting without providing for full and open competition: Circumstances Permitting Sole Source Awards (FAR 6.302)
The project manager should include all relevant information and explanations in the justification for choosing the vendor through a sole source procurement. Clearly explain the justification: It’s important to have a well-documented Sole Source Justification to ensure the procurement process is clear and can stand up to scrutiny.Before moving forward, the project manager must follow the agency’s approval process and get all the necessary approvals.
Get the necessary permissions: Before the procurement can happen, the Sole Source Justification must be approved by the right people in the government agency.This could be because of a lack of time the work being very specialized, or something else that makes a single-source procurement necessary. Explain why it’s not possible to have multiple bids: The project manager must be able to explain why a competitive bidding process is not possible or right for the project.This could be specialized knowledge, technical expertise, or technology that isn’t available anywhere else. To justify a sole source procurement, the project manager must be able to show that the chosen vendor has special skills or qualifications that make them the best fit for the project. Follow the government’s rules and regulations: Each government agency has its own rules and regulations for sole source justifications, and it’s important to follow these rules to ensure the justification is properly prepared and approved.
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